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MINUTES OF THE MEETING OF DRONFIELD TOWN COUNCIL
HELD AT GOSFORTH LODGE, CLIFFE PARK, DRONFIELD
ON MONDAY 5th MARCH 2007 AT 7.30 pm
Present
Councillors G Baxter : M Brader : N R Foster : Mrs Kathy Marr (Town Mayor): F Higgins : D Hill : W I Pryce : Mrs C A Smith : J Sorrill : Mrs W M Temple : S Temple : J Williams : M Wing : J M Stocks.
Public Forum on Planning Matters
No items raised.
Model Code of Conduct
Members were reminded that any changes to their Declaration of Interests should be declared. Members were also advised to declare, at this point, any items of the agenda where they may consider themselves to have a particular or prejudicial interest in the matter to be conducted.
180. RESOLVED That the information be resolved and noted.
Apologies
Apologies for non-attendance were received from the following member for the reasons stated in brackets.
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Councillor C A Gill |
Other Business |
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Councillor D Cheetham |
Other Business |
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Councillor T Furniss |
Other Business |
Upon being informed that Councillor Gill was absent due to having married on the previous Saturday and was now on honeymoon, the Council unanimously agreed to send its best wishes and congratulations to Clive and Ann on the occasion of their marriage and wish them a long and happy future.
Youth Matters
No items raised
Police Matters
PC Murfin and Inspector Fitzpatrick attended for this item. PC Murfin distributed the latest crime statistics for last month (appended)
Inspector Fitzpatrick then gave a wider overview of crime statistics for Beat 340 (Dronfield)
He stated that whilst crime in general was up by 2%, the crimes per 1000 resident figures for Dronfield were very encouraging.
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Dronfield crimes per 1000 |
Derbyshire crimes per 1000 |
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Crimes in General |
37 |
76 |
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Violent Crimes (62% detection rate |
5 |
15 |
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Criminal Damage up by 29% |
10 |
19 |
He reported that the local police were raising visibility by more foot patrols and that a new dedicated Community Support Officer was now patrolling Dronfield.
Crime and Disorder was been tackled by special operations involving uniformed and plain clothed police officers with a remit to see that criminal damage is reduced and offenders caught.
Alcohol Problems were being addressed with more and more confiscation of alcohol from young people on the streets and retailers warned that licences would be revoked if evidence was produced that they were selling the persons under the age of 18.
Crime and Disorder & Criminal Damage - Police are now more pro-active and “nuisance” letters to parents are now hand delivered with relevant advice.
Inspector Fitzpatrick was thanked for his useful contribution.
181. RESOLVED That this report be received and noted.
That Inspector Fitzpatrick and his Crime Reduction Officer be invited to attend the next meeting of the Properties Working Group to discuss various matters of concern regarding crime and disorder and measures to combat it.
Council Minutes
Members considered the minutes of the ordinary meeting of Dronfield Town Council held on 5th February together with all the appendices (Pages 82 – 88).
182. RESOLVED
That the Minutes of the meeting of Dronfield Town Council held on 5th February be accepted as a true record of events and that the Town Mayor be duly authorised to sign them as such.
Planning Matters
Prior to consideration of any applications, Councillors S Temple and F Higgins left the meeting and did not therefore participate in discussing or voting on any applications.
Members then considered a schedule of planning applications submitted by North East Derbyshire District Council for comment.
Councillor Mrs Smith declared a personal interest in one application and left the meeting prior to it being considered so did not therefore vote on it.
Application 07/00114/FL – Construction of a two-storey side extension to form a garage with bedroom and bathrooms above and rear conservatory extension (Conservation Area).
183. RESOLVED
That the above application be strenuously objected to on the following grounds.
· The proposed development is not in keeping with the existing street scene, the extension being twice as large as existing property.
· The proposal could result in access problems to and from the property causing traffic hazards.
· The proposed would lead to over development of the Conservation Area.
Planning Decisions
Members considered a schedule of planning consents and refusals submitted by North East Derbyshire District Council submitted for information.
184. RESOLVED That this report be received and noted.
Town Clerk’s Report
Members considered a report of various initiatives and projects being undertaken.
(a) Civic Hall
Members considered a report concerning certain problems that had arisen with access rights during the re-development of the Health Centre. Members were informed that a joint meeting between Matrix (DCH) Ltd, The PCT and GP’s involved had reached a compromise solution that would not cause delays to the project.
181. RESOLVED That this report be received and noted.
(a) Outside Services
Members were informed of on going tasks and duties being carried out by outside services staff. Members were also reminded that the police inspector had been requested to attend a meeting of the Properties Working Group to consider recently installed security lighting along the Lea Brook Valley.
181. RESOLVED
182. That this report be received and noted.
183. That the matter of security/street lighting be referred to a future meeting of the Properties Working Group and involve Inspector Fitzpatrick and his Crime Reduction Officer.
(c) Park Avenue – Street Lighting
Members considered a letter from Derbyshire County Council asking if this Council would take over the maintenance and energy liabilities for street lighting in Park Avenue.
181. RESOLVED
That Derbyshire County Council be informed that Dronfield Town Council do NOT wish to accept responsibility for the maintenance of the street lighting along the private road named Park Avenue.
(c) Town Twinning Matters
(i) Members were informed of an international swimming gala, involving all six of Sindelfengen partners, scheduled to take place on 15th – 17th June 2007 in Sindelfingen. The event will be for boys and girls aged 13 – 16 and the team should consist of between eight and twelve participants plus coaches and trainers. Accommodation will be provided by Sindelfingen Council.
181. RESOLVED
That the Sports Development Officer of North East Derbyshire County Council be contacted and requested to liase with Dronfield Town Council with a view to organising a team to attend Sindelfingen for this event.
(ii) Citizens Visit (13th – 16th September 2007)
Members were informed that a citizen’s visit of thirty residents of Sindelfingen would visit Dronfield in September. Members considered a request that the Oberburgermeister and a civic party of three or four officials could accompany the residents.
182. RESOLVED
That Dronfield Town Council issue a formal invitation to Herr Vohringer (the Oberburgermeister) along with three or four civic officials to visit Dronfield in September 2007 to coincide with the Citizens Visit organised by ISPAS.
(c) Lease of Land - BMX Track
Members were informed that the lease between North East Derbyshire District Council and Dronfield Town Council for the land at Chesterfield Road (BMX Track) had been signed and sealed by the Town Clerk and the Town Mayor.
181. RESOLVED
That the actions of the Town Mayor and Town Clerk in signing the lease for land on Chesterfield Road by endorsed and approved.
(c) Development at Gosforth School Site
Members considered a letter from North East Derbyshire District Council suggesting that funding for play area equipment may be forthcoming from the housing developer at the Gosforth Site and had suggested that an extensive upgrade of facilities at Sindelfingen Park may be an appropriate use of such grant.
181. RESOLVED
That North East Derbyshire County Council be informed Dronfield Town Council wish for any Section 106 funding be utilised to upgrade and renew the play area at Sindelfingen Park and that North East Derbyshire District Council be requested to inform Dronfield Town Council the likely amount of funding which will be available for recreational purposes.
(c) Publications Received
Members considered a list of publications received which are available for viewing at the Councils Offices.
181. RESOLVED That this report be received and noted.
(c) Reports of Town Council Representatives
No points raised by Members.
(d) Working Groups of Dronfield Town Council
Members considered the notes of the Properties Working Group held on 14th February 2007.
(e) Waterways Project
Members considered progress to date and were informed that Phase 1 was now almost complete. A detailed costing would be submitted for the works completed to date.
Phase 2 was considered whereby the creation of the ‘wildlife pond’ would be undertaken by building bunds or banks and lining the interior with a strong BUTYL liner. The footpath extension to Unstone was discussed and it was agreed to consult Yorkshire Water with a view to creating a footpath along the northern perimeter of their land to join up with existing footpath network at Half Acre Lane.
Notice boards and interpretation boards would be commissioned by Groundwork Cresswell and installed on site.
Phase 3 – Links to Mill Lane were considered and members were kept informed of the difficulties being encountered concerning access across the adjoining field.
181. RESOLVED That this report be received and noted.
(c) Coal Aston Improvements
Members were informed that Coal Aston Village Hall Management Committee have now pledged a sum of £3,000 towards the cost of security/street lighting and CCTV to the Coal Aston car park and access drive.
During discussions, it was agreed that the access road (Birches Lane) be repaired and resurfaced together with the installation of a 1.2 metre wide footpath from the Village Hall to the car park.
It was agreed that quotations for this work be sought and reported to the next meeting of Council for consideration.
181. RESOLVED That this report be received and noted
(c) Verbal Report of Properties Working Group held on Friday 2nd March 2007
The Chair of the Properties Working Group gave a verbal briefing of a meeting held between members and the BMX bikers.
This will be the first “legal” BMX track in the area and the youths concerned were grateful for this opportunity. They would carry out most of the work in developing the track and jumps. When Groundwork Cresswell restart work on the adjacent project, JCB and diggers will be utilised to level and the scrape the top surface of course grass from the site which can be stacked and used as the base for the creation of further jumps etc.
It was agreed that Health & Safety issues were important and it was reported that a risk assessment exercise had been carried out by the Town Clerk in line with the Council’s insurer’s requirements.
The Council will provide relevant signs:
· Under 10’s to be supervised by responsible adult
· Protective gear to be worn at all times
· Use of facility at bikers own risk
· Emergency telephone number clearly visible
· No glass or bottles to be taken on site
· No motor cycles or quad bikes allowed
Some minimal costs would be incurred by the Council to assist this project to succeed.
181. RESOLVED
1. That this report be received and noted.
1 A full written report, detailing any likely costs, to be submitted to the next meeting of the Council.
1.1
(c) Schedule of Payments
Members considered a schedule of payments in the amount of £66,884.26 for the month of January 2007 drawn on the Council’s No 1 Account.
181. RESOLVED
That the schedule of payments in the amount of £66,884.26 for the month of January 2007 be received accepted and approved.
(c) Schedule of Receipts
Members considered a schedule of receipts on the amount of £20,913.06 for the month of January 2007 and paid into the Council’s No 2 deposit account.
181. RESOLVED
That schedule of receipts for January 2007 in the amount of £20,913.06 be received, accepted and approved.
(o) Public Forum
Mr P Millington of Fanshawe Bank and M E Griffin of Grange Croft addressed the Council and expressed concern over the installation of security/street lighting along Lea Brook Valley footpath. They questioned why no apparent consultation had taken place prior to installation. They both reported that incidents of crime and anti social behaviour had increased since the lights were installed and that their properties were being subjected to criminal damage by gangs of youths.
The residents were informed that the Lea Brook Valley improvements were comprised in the Council’s Heart of Dronfield initiative which had been widely circulated and several consultation meetings held together with questionnaires etc. The matter of criminal damage is for the police to investigate but it is well known that these youths “move around the town” from area to area. The residents were informed that this matter had been referred to the Properties Working Group which would involve the local police inspector and his Crime Reduction Officer and that the residents involved would be notified of such meeting and invited to the site visit at Lea Brook Valley.
(p) Exclusion of Public and Press
181. RESOLVED
That the public and press be now excluded from the meeting during the discussion of the following item of business to avoid the disclosure to them of exempt information as defined in Part 1 of Schedule 12A to the Local Government Act 1972 (as amended by the Freedom of Information Act (2004).
(o) Quotations for Improvements at Coal Aston Car Park
Members considered a confidential report regarding quotations sought for the improvements at Coal Aston, which will involve the resurfacing of the car park, the widening and creation of a footpath on Birches Lane and the installation of security/street lighting and CCTV cameras on the site to offer greater safety and security for the users of both Coal Aston Village Hall and the recreational facilities at Coal Aston.
(p) Coal Aston Car Park
Members were informed that three quotations for the work had been received.
181. RESOLVED
(a) That the expenditure on plant, vehicles and equipment for the current financial year be vired from the balance of the Public Works Loan receipt.
(b) That Gary Fletcher Surfacing Limited be awarded a contract in the amount of £11,833 to
· Sweep the existing car park to remove all loose limestone chippings
· Apply one coat of bitumous emulsion
· Supply and lay an average 30mm deep coat of 10mm stone mastic asphalt to the whole surface, which measures 2,332 square metres at Coal Aston Recreation Car Park
(c) Improvement at Birches Lane and installation of lighting and CCTV equipment.
Members were informed that quotations had been sought for the improvements to Birches Lane, electric and CCTV cable trenching and ducting under a newly created footpath alongside Birches Lane.
181. RESOLVED
That Gary Fletcher be awarded a contract in the amount of £5,759 plus VAT to carry out the following specification
· Excavate soil area to Left Hand side of Birches Lane (300mm wide by 250mm deep) to widen the lane.
· Excavate Right Hand side to form new footway
· Supply and lay 900 x 125 x 225 kerbs bed and haunch in concrete (60mts)
· Supply and lay 150 x 50 x 900 edgings (60mts)
(o) Street Lighting at Coal Aston
Members were informed that the trenching and ducting requirements are covered in the above contract, Dronfield Town Council had lamp posts in stock and would be installed by Dronfield Town Council staff and the electric cables, CCTV equipment will be acquired from the Council’s usual approved suppliers.
Coal Aston Village Hall Management Committee had agreed to part fund the provision of lights and added CCTV equipment to a total of £3,000 or 50% of the cost whichever is higher.
181. RESOLVED
1) That Dronfield Town Council graciously accept the offer of £3,000 or 50% of the total cost, whichever is greater, from Coal Aston Village Hall Management Committee as part contribution to installing security/street lighting to Birches Lane and the Coal Aston car park.
2) That the works, the estimated costs of which are £6,000 be carried out by Dronfield Town Council staff with appropriate professional assistance from the Councils usual approved suppliers of such services.
PLANNING APPLICATIONS SUBMITTED TO COUNCIL
ON MONDAY 5h MARCH 2007
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Reference |
Applicant |
Location |
Details |
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1 |
06/01214/FL |
Persimmon Homes South Yorkshire |
Dronfield School Gosforth Site Stubley Lane |
Residential Development comprising of 90 dwellings (detached/semi-detached/town houses and apartments two storeys/two storeys with rooms in roof space and three storeys in height) with associated roads/garages/parking areas/walls and fencing (Major Development) (Amended Plan) |
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2 |
06/01282/FL |
Glenvale Development Ltd |
Cross Lea 42 Gomersal Lane |
Demolition of existing dwelling and erection of 5 detached houses two storey dwellings with rooms in the roof space and alterations to existing access (Amended Plan) |
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3 |
07/00074/FL |
Mr Michael Hatch |
9 Hayfield Close |
Construction of a conservatory to rear. |
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4 |
07/00092/FL |
Mr & Mrs T Rayson |
3 Morley Close |
Construction of a first floor extension over existing garage and a two-storey extension to the rear of the garage. |
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5 |
07/00103/FL |
R. R Greenhough |
24 Caldey Road |
Removal of existing garage and construction of a two storey side extension |
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6 |
07/00108/RM |
Thorpe Builders |
Plot 1 195 Holmley Lane |
Approval of reserved matters for the construction of one detached dwelling with an attached double garage (outline application NED/05/01901/0L |
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7 |
07/00114/FL |
Mr & Mrs D Higgins |
55 Eckington Road |
Construction of a two storey side extension to form a garage with bedroom and bathrooms above and rear conservatory extension (Conservation Area) |
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8 |
07/00120/FL |
Mr & Mrs D Burrows |
52 Prospect Road |
Construction of a conservatory to rear and replacement detached garage |
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9 |
07/00129/FL |
Mr R Thrussell |
8 Summerwood Lane |
Application to extend pitched roof over existing extension and construction of two front facing dormer windows. |
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10 |
07/00131/FL |
Mr L Atkinson |
9 Prospect Road |
Removal of existing conservatory and construction of a rear extension |
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11 |
07/00132/CATPO |
Mr & Mrs Wade |
34 Eckington Road Coal Aston |
Notification of intention to prune 7 trees within Coal Aston Conservation Area |
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12 |
07/00139/FL |
Mrs Maria Horsfall |
6 High Street |
Change of use of rear yard to outside seating in association with café (Conservation Area) |
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13 |
07/00142/FL |
Andrew Shaw |
82 Highfields |
Construction of a single storey rear extension |
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14 |
07/00165/FL |
Mr & Mrs Parr |
14 Bradwell Close |
Construction of a conservatory to rear |
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15 |
07/00202/FL |
Mr & Mrs D Fisher |
107 Hollins Spring Avenue |
Construction of two storey extensions to side and rear and raising of ridge height to create rooms in roof space including dormer windows to front and rear |
The following appeals have been received.
1. Town and Country Planning Act, 1990
Appeal By Mr and Mrs JR Holmes
Site at: Shirecliffe Farm Barlow Lees Dronfield Derbyshire
2. Town and County Planning Act, 1990 (As Amended) – Section 174
Appeal by Mrs J Holmes
Enforcement Notice Land at – Field No 7462, Cowley Lane, Holmesfield, Dronfield
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SCHEDULE OF PAYMENTS - JANUARY 2007: MONTH 10 |
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PRESENTED TO COUNCIL ON 5th MARCH 2007 |
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Cheque |
Payee |
Details |
Amount |
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£ |
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6577 |
PWLB |
Loan Repayments |
28,905.12 |
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6578 |
ND Forum Mental Health Carers |
S137 Grant |
250.00 |
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6579 |
Safe @ Last |
S137 Grant |
60.00 |
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6580 |
Childline East Midlands |
S137 Grant |
380.00 |
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6581 |
Derbyshire Coalition Inclusive Living |
S137 Grant |
100.00 |
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6582 |
Dronfield Visually Impaired |
S137 Grant |
100.00 |
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6583 |
Jubilate Singers |
S137 Grant |
50.00 |
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6584 |
Neopost Ltd |
Postage |
500.00 |
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6585 |
Petty Cash |
Sundries |
186.16 |
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6586 |
Friends of Dronfield Station |
S137 Grant |
300.00 |
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6587 |
DVLA |
Pick up Road tax |
172.50 |
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6588 |
Screwfix Direct |
Goods |
46.68 |
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6589 |
SLCC |
Subscriptions |
210.00 |
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6590 |
C Robinson |
C/P Goods |
251.39 |
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BACS |
Electricity For Business |
Electricity all locations |
1,500.00 |
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BACS |
Salaries |
January-07 |
14,997.12 |
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2375 |
Allen & Orr |
Materials & Timber |
444.15 |
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2376 |
Bardwell Ltd |
Electrical equipment |
656.10 |
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2377 |
Booker Cash & Carry |
Stock Cliffe Park |
1,115.06 |
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2378 |
Buckley & Co |
Stationery |
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