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MINUTES OF THE MEETING OF DRONFIELD TOWN COUNCIL
HELD AT GOSFORTH LODGE, CLIFFE PARK, DRONFIELD
ON MONDAY 8 JANUARY 2007 AT 7.30 pm
Present
Councillors G Baxter : M Brader : D M Cheetham : M Emmens : N R Foster : T Furniss (Deputy Town Mayor) : C A Gill : F Higgins : D Hill : E Hodd : W I Pryce : Mrs C A Smith : J Sorrill : Mrs W M Temple : S Temple : J Williams : M Wing : J M Stocks.
Due to the absence of the Town Mayor (Councillor Mrs K Marr) the Deputy Town Mayor (Councillor T Furniss) took the chair.
Public Forum on Planning Matters
Not items raised.
Model Code of Conduct
Members were reminded that any changes to their Declaration of Interests should be declared. Members were also advised to declare, at this point, any items of the agenda where they may consider themselves to have a particular or prejudicial interest in the matter to be conducted
139. RESOLVED That the information be received and noted.
Apologies
140.
RESOLVED
That apologies be received and accepted from the following Members for the reasons stated in brackets.
Councillor Mrs K Marr (Other Business)
Youth Matters
Members enquired about the progress of the BMX track at Chesterfield Road and it was explained that Dronfield Town Council were awaiting the final lease details from North East Derbyshire District Council which was expected within the next two weeks.
141. RESOLVED That this report be received and noted.
Police Matters
The Community officer supplied statistical data for the month of December 2006 and it was noted that the crime rates were still low and that a more positive aspect is that ACTIONS are now shown on the schedule.
The Constable reported that additional foot patrols were now being used in the town, particularly at known trouble spots. The Community Support Officers were now being utilised in the town and will help alleviate some of the anti social behaviour taking place.
142.
RESOLVED That this report be received and noted.
Council Minutes
Members considered the Minutes of the meeting of Dronfield Town Council held on Monday 4 December 2006 (Pages 63 – 70).
143. RESOLVED
That these Minutes be received and accepted as a true record of events and that the Town Mayor be duly authorised to sign them as such.
Planning Matters
Councillors T Furniss, F Higgins and S Temple left the meeting at this point so did not therefore comment upon any applications for consideration by Members.
Councillor D Hill took the chair for this item of the agenda.
Planning Applications
Members considered a schedule of planning applications submitted by North East Derbyshire District Council for comment.
144. RESOLVED
That this Council request North East Derbyshire District Council to convene a site visit prior to any decision being made on application 06/01473/FL for the construction of a two storey medical centre and a three storey building providing healthcare units at ground level with 8 flats above with associated car parking areas (Major Development) at the Dronfield School (Gosforth site) on Stubley Lane.
Councillor T Furniss resumed the chairmanship of the meeting.
Planning Decisions
Members considered a schedule of planning consents and refusals submitted by North East Derbyshire District Council submitted for information.
145. RESOLVED That this report be received and noted.
Planning Appeal
Members considered correspondence from the Planning Inspectorate informing that the appeal by a resident of Morley Close against a decision by North East District Council for a new double garage attached to an existing garage had been dismissed.
146. RESOLVED That this report be received and noted.
Town Clerk’s Report
Members considered a reports of various initiatives and projects being undertaken.
Outside Services
147.
RESOLVED That this report be received and noted.
Energy & Utilities Provision
Members considered this report on alternative suppliers that would create substantial savings on energy costs.
148. RESOLVED That this report be received and noted.
Proposed Railway Communication System
Members were made aware that Network Rail now intend to install a 29 metre communications mast at Half Acre Lane and not at Dronfield Station as previously intended.
149. RESOLVED That this report be received and noted.
NEDDC – Tree Preservation Order No 251
Members were informed that TPO 251 (Trees at Northern Common) has now been confirmed by North East District Council.
150.
RESOLVED That this report be received and noted.
Severn Trent Water (Response)
Members considered a letter from Severn Trent Water in answer to the Council’s concerns regarding an incident on 29 October 2006 when water supplies were cut off for a long period.
151. RESOLVED That this report be received and noted.
Coal Aston Bowling Club
Members considered a request from Coal Aston Bowling Club for permission to use the green on Thursday afternoons for a ladies league to be formed.
152. RESOLVED
That Coal Aston Bowling Club be granted permission to hold league matches on Thursday afternoons with the usual proviso that the general public retain access for casual bowls games.
Coal Aston – Car Park Lighting
Members considered a letter from Coal Aston Village Hall Committee requesting the Council to consider the installation of street lighting on the car park adjacent to the Village Hall and also the access road. Coal Aston Village Hall Committee also expressed willingness to making a contribution towards the cost of such installations.
153. RESOLVED
That a decision regarding the matter of Coal Aston car park and associated lighting be deferred pending a meeting being convened with Coal Aston Village Hall Management Committee to discuss the proposals in more detail
Reorganisation of Probation Services
Members considered a letter from the Chief Executive of Derbyshire County Council concerning the above matter.
The proposals would entail the loss of local accountability, the loss of a valuable local partner and an important local service would get a regional commissioning regime in its place.
154. RESOLVED
That this Council fully supports the views of the Chief Executive of Derbyshire County Council and that the Town Clerk write to the Right Honourable John Reid, Home Secretary and our MP Ms Natasha Engel expressing the Council’s View.
Publications Received
155.
RESOLVED That the publications be received and noted.
Reports of Town Council Representatives
No points raised by Members.
Working Groups of Dronfield Town Council
Councillor E Hodd declared a personal interest in one of the applications and did not therefore take part in any discussion or vote on the following matter.
Members considered the notes and recommendations of the Awards Panel meeting held on 15 December 2006.
The Panel members had considered applications from several groups and organisations and had appraised each application under the Council’s policy for grant aid together with Section 137 legislation as defined by the 1972 Local Government Act.
156.
RESOLVED
(a) That Safe@Last be awarded a grant of £60.
(b) That Dronfield Horticultural Society be awarded free use of the Civic Hall for their annual Horticultural Show held each autumn.
(c) That the Jubilate Singers be awarded a grant of £50.
(d) That the North Derbyshire Forum for Mental Health Carers be awarded a grant of £250.
(e) That Childline Midlands be awarded a grant of £380, which will fund counselling for ten local children.
(f) That the Derbyshire Coalition for Inclusive Living be awarded a grant of £100.
(g) That the Dronfield and District Visually Impaired Group be awarded a grant of £100.
(h) That St John’s Church (Spire Renovations) not be awarded a grant because the application does not meet the S.137 criteria and policy agreed by this Council.
(i) That Derbyshire Children’s Holiday Centre not be awarded a grant because the application does not meet the S.137 criteria and policy as agreed by this Council.
(j) That Dronfield Station Action Group be awarded a grant of £300 as a pump priming measure to assist them to meet their objectives. Expenses and costs will be met and paid by Dronfield Town Council up to the £300 limit.
Budget Proposals
Members considered a report of the Town Clerk which gave detailed estimates of the anticipated out-turn figures for 2006/2007 and the proposals for the budget for the financial year of 2007/2008.
Members considered the two spreadsheets that summarised the proposed budgets for each head of expenditure and income.
Members were informed that the proposals allowed for another increase in the General Reserve Fund which would increase to a more acceptable level of £114,232 at 31 March 2008.
141.
RESOLVED
(1)
That this report be
received and noted.
(2) That the precept to be levied on households in Dronfield to meet Dronfield Town Council requirements be set at a stand-still figure of £695,250 for the financial year of 2007/2008
(3) That North East Derbyshire District Council be notified of the Council’s budget precept as soon as practicable.
(4) That the charges for Dronfield Town Council facilities be increased as per the attached schedule from 1st April 2007 and that the charges for use of the Internet facilities within Gosforth Lodge be removed and that all users be offered free access with time constraints at busy times.
Schedule of Payments
Members considered a schedule of payments in the amount of £44,689.17 for the month of November 2006 drawn on the Council’s No 1 Account.
141. RESOLVED
That the schedule of payments in the amount of £44,689.17 for the month of November 2006 be received, accepted and approved.
Schedule of Receipts
Members considered a schedule of receipts on the amount of £37,621.56 for the month of November 2006 and paid into the Council’s No 2 deposit account.
142. RESOLVED
That schedule of receipts in the amount of £37,621.56 be received, accepted and approved.
Free Film Show – Civic Hall
Members considered a report that a free film showing of Al Gore’s film ‘An Inconvenient Truth’ be staged in Dronfield Civic Hall at 7.30pm on Sunday 11 February 2007. Tickets for this outstanding film concerning global warming and climate change would be offered to all groups, local organisations and residents free of charge.
143. RESOLVED
That Dronfield Civic Hall be used to stage a free film show of ‘An Inconvenient Truth’ on Sunday 11 February 2007 and that leaflets and posters be widely distributed advertising this free film show.
Public Forum
No items raised.
Exclusion of Public and
Press
144.
RESOLVED
That the public be now excluded from the
meeting during the discussion of the following item of business to avoid the
disclosure to them of exempt information as defined in Part 1 of Schedule 12A
to the Local Government Act 1972 (as amended by the Freedom of Information Act
(2004).
Quotations for Asphalt Re-surfacing at Coal
Aston Car Park
Members considered a report of the Town Clerk which gave details of quotations received for the re-surfacing of the car park at Coal Aston Recreation Ground.
145.
RESOLVED
That this matter be deferred pending a meeting with Coal Aston Village Hall Committee to consider street lighting and other improvements at the same location
CIVIC HALL CHARGES AS FROM 1st APRIL
2007
ALL CHARGES PLUS VAT
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Non Profit 2006 |
Non Profit 2007 |
Commercial 2006 |
Commercial 2007 |
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Civic
Hall Main Hall
incl Stage Daytime
(per hour) |
9.50 |
10.00 |
19.00 |
21.00 |
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6.30 pm –
11.00 pm |
33.00 |
35.00 |
66.00 |
73.00 |
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6.30 pm –
11.45 pm |
41.50 |
43.50 |
83.00 |
92.00 |
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Rehearsal/Club
rate incl kitchen |
25.50 |
27.00 |
- |
- |
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Shaun Hadley/Council
Chamber Daytime
(per hour) |
4.50 |
4.75 |
9.00 |
10.00 |
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Evening
(6.30 pm onwards) |
13.00 |
13.75 |
26.00 |
29.00 |
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Kitchen (block charge) |
8.50 |
9.00 |
17.00 |
19.00 |
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Dressing
Rooms Per hour
(each) When
booked with hall (block) |
3.50 5.50 |
4.00 6.00 |
7.00 11.00 |
8.00 12.00 |
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Bar including kitchen |
16.50 |
N/a |
33.00 |
36.50 |
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Sub Letting Fee |
20.50 |
N/a |
41.00 |
45.00 |
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Maximum charge per day |
120.00 |
150.00 |
240.00 |
300.00 |
GOSFORTH LODGE
CHARGES APRIL 1st APRIL 2007
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Non Profit 2006 |
Non Profit 2007 |
Commercial 2006 |
Commercial 2007 |
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Daytime (per hour) Minimum let 3 hours |
7.50 |
8.00 |
15.00 |
16.50 |
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6.30 pm – 10.30 pm (Block charge) |
24.50 |
26.00 |
49.00 |